The Office of Financial and Business Administration, a unit of the Office of the Executive Dean of Agriculture and Natural Resources, serves as the central financial office for the School of Environmental and Biological Sciences and the New Jersey Agricultural Experiment Station.
Our primary function is to facilitate processing and approval of financial transactions through the central university controller's office. The university has empowered the OFBA staff with the authority to approve financial transactions without further review. Financial transactions include but are not limited to expense reports, travel orders, travel advances, requisitions, journal entries, cost adjustments and all payroll actions (new hire, termination, upgrade, in-grade, etc.) Once funding is granted, only the OFBA can provide final approval.
The office is also charged with the responsibility for protecting the assets of the school and experiment station, providing fund and cash management functions, respecting grantor and donor restrictions, monitoring the Federal Letter of Credit, and completing and filing financial reports for our Federal appropriations directly with the USDA-NIFA.
The office is responsible for the integrity, overall administrative and fiscal management of all school (Instruction) and station (Research and Extension appropriations) funds and programs which include sponsored research (grant and contracts), auxiliary, and gift funds (restricted); income generating funds (designated); and endowment funds.
In executing these functions, we review all unit expenditures for both funding availability and compliance with both university and funding source regulations.
The staff members of this unit represent the school and station on fiscal matters pertaining to the university's Grant and Contract Accounting Office, University Controller Office, Project Management Office, and other Administrative Offices.
In addition, the office is dedicated to providing administrative and liaison support and interpreting policies and procedures.